Office 365 is all about being flexible, productive and working together to be able to produce the best that we can. The Cloud service comes with a range of additional features to the well-known Office suite.
In this blog, we have put together how these new features can be implemented to improve the communication within your organisation.
The Vendor
There is currently a lot of hype circulating around the Cloud, and because of it there are a lot of start ups providing the service. You may not feel comfortable putting all of your data in the hands of a company that has not had the time to build its reputation yet. You will need to check their longevity and financial stability before making a decision. It would be a good idea to check their references from their other clients.
Understand How Cloud Pricing Works
There are lots of different plans when it comes to the Cloud. For example, if you’re thinking about moving to Office 365 the cheapest option is £3.10 but you can also scale up dependent upon what services you need and you may only want certain plans for certain employees. It’s important to know exactly what you are paying for and whether it is what you need.
Understand What Services You Need
There are so many different options within cloud services from infrastructure hosting to backup and disaster recovery that it is important to know which ones are right for your business. Furthermore, you should think about the future, even if you are only planning for one or two services at present you may wish to expand this in years to come. The provider you choose may be affected by this as the more services they offer the more flexibility it provides you in the future.
Security
One of the first questions that is always asked when it comes to cloud services is security. Make sure that your provider is of an optimum security standard, as long as the correct procedures are being followed there shouldn’t be a problem.
Legal Ramifications
If you hold your client’s data then you may have a legal obligation when it comes to security. Make sure you are fully aware of any specific standards you need to meet and ensure your provider can meet them. You don’t want to have any lawsuits on your hands.
Internet Connection
If the services you want to offer are in the Cloud then you need to be able to access them and you aren’t going to be able to do that if your Internet connection is not reliable, otherwise the work you have done to improve your system will have been a waste of time because you won’t be able to access it.
Employee Policies
When an employee leaves they usually lose access to any documents or information as they lose access to their company PC. With the Cloud, employees have access to these from a range of different devices. Protect everyone in your company by having a policy to remove access from terminated employees.
Wrapping Up
We have summarised this blog with a handy slideshare you can flick through. If you have any qustions about the Cloud please contact ACUTEC today on 01675 469020 or emails us on hello@acutec.co.uk.
